Today’s guest post was written by TechWarn, a digital safety advocate and news site.
Data is not what it used to be, especially to brands and businesses. Of course, data has always been important in the business setting, but the rate at which data is being coveted these days brings a new twist to the whole game.
That makes it necessary for brands to protect their data better. By extension, there is an increased need for secure file transfer channels so that a data breach doesn’t affect the data in motion.
Importance of Secure File Transfers
Businesses have a thousand-and-one reasons to invest heavily in the security and safety of their file-sharing protocols.
For one, it costs way more to recover from a data breach than it does to prevent one from happening at all. Speaking of costs, companies also get a lot of negative publicity when a data breach is found out.
This was the case with Yahoo when the brand was found to have lost the details of a stunning 3 billion accounts to hackers. Besides the negative press that this brought Yahoo, it also slashed the worth of the brand so much that it was acquired for an arguably lower price than would have been expected without the data breach fallout.
All that, and we have not mentioned the loss of customer trust that comes with such instances.
These are huge costs which no business should pay – especially when they could have prevented something of the sort from happening in the first place.
How Companies Can Protect Their Data Transfers
There are various methods of data transfer that companies can use. The methods they employ will inform the type of protocol that should be established around the data in question. Getting into the specifics of each type of transfer and each type of security protocol available is outside the scope of this piece.
Speaking generally, however, there are measures that businesses can put in place to ensure sensitive files and proprietary documents do not get into the wrong hands.
Some of these include, but are not limited to:
- Ensuring End-to-End Encryption – Most businesses can secure the data on their servers by encrypting it. Proper use of encryption can make files unreadable to anyone that obtains the data.
Data encryption begins the process of data protection. It protects data in place but does not protect access to the server itself.
An insecure connection could serve as the entry for the data breach. This is why businesses should be as aware of the encryption of their target destination as they should be concerned about their encryption protocol.
- Encrypting Connections – Businesses need to make sure that encrypted connections between servers and devices are available. They also need to make sure individual employees actually use those connections. End-to-end encryption is only effective when it becomes standard practice for employees to use it.
IT departments carry a heavy weight here by creating those connections and by needing to educate non-IT employees about how to use encrypted connections. A common use case for connection encryption is the virtual private network (VPN). Installing a VPN can make it easy for individuals to complete secure file transfers.
Maintenance of that type of encryption practice is essential and will include customizing VPN logs to not store sensitive data about your data transfer activity.
- Educating the staff – It bears repeating that, no matter how great your internal file transfer protocol is, human error could be the one thing to ruin everything.
If the employees of the business aren’t aware of the proper file transfer practices, they could end up being the weak link in what could have been an otherwise strong chain. Thus, ensure every member of staff, especially the ones handling sensitive data, receives adequate training on proper data handling.
Data privacy and security should not be an afterthought for any company, but a cause of constant consideration. Investing in a firewall and leaving it to chance is not enough.
With the growing threat of data breach and security – as well as clever ways through which hackers are perpetrating their attacks – it is important to always be in the loop with new and improved models of keeping sensitive data safe and secure.
Businesses can get started by doing their research about how services like VirtualPBX support encryption. From there, encrypting data at rest, establishing a VPN for secure file transfer, and committing to data security education and practiced usage of these structures is essential.